Contracts Manager

We have hats to fill

We deliver exceptional interior fit-out and construction projects for our clients UK-wide and have developed long-term relationships with a broad range of clients in the leisure, retail and commercial sectors by achieving project deadlines, driving innovative construction solutions, demonstrating best value and ensuring our high standards of workmanship are never compromised.

In order to support our continued business growth we are expanding our team.

 

We have an experienced team with a strong work ethic who thrive on the dynamic nature of our projects. We expect a lot from our staff and we reward and progress excellence and ambition.

If you want a position where you're encouraged to succeed, work with fantastic people, and where you can be part of a company dedicated to making a difference, then check out our latest vacancies and take the first step to joining our team.

Role Description

Role Overview:

The Contracts Manager is responsible for technical guidance, programming, financial monitoring and control of construction and fit-out contracts, ensuring Health, Safety, Environment and Quality compliance is maintained and the client and DDI’s objectives are achieved.

 

Duties and Responsibilities:

Health, Safety & Environment:

  • By example, set the highest possible standards of leadership in promotion of HS&E procedures and best practice, ensuring compliance with Company procedures and legal obligations

  • Allocate HS&E responsibilities and duties for site personnel, check understanding and provide training as necessary

  • Oversee and ensure that HSE-related documents are kept up to date and undertake senior manager site inspections, ensuring that audits and reports are produced, liaising with the necessary parties

  • Liaise with third parties to ensure compliance with required regulatory standards

 

Work Planning & Management:

  • Plan projects and ensure they are programmed to a level of detail necessary for the site team to deliver the scheme without delays

  • Ensure procurement and reconciliation of materials is carried out in accordance with Company procedures to best value and to prevent delays

  • Ensure site team compliance with Company commercial policies and procedures

  • Attend tender handover meetings and deliver pre-start meetings to the site team

  • Ensure a commercial plan and end of life forecast is in place and monitored monthly for the successful commercial delivery of the project

  • Implement the risk management process, review risk register, mitigate and check risk controls

  • Complete and distribute the Contract Initiation/Completion form for each project

  • Ensure weekly review of progress, budget resources and forward planning are carried out, and lookahead programmes are in place

  • Chair and attend internal and external meetings and ensure the production of accurate records of any discussions and actions

  • Ensure timely management of both temporary and permanent design to meet the requirements of each project

  • Ensure compliance with building performance schemes as required (BREEAM, SBEM, etc)

 

Financial & Contract Administration:

  • Produce and analyse progress reports, updated costs and forecasts

  • Maintain CVI/RFI/TQ sheets to ensure all variations/changes to contract are recorded

  • Ensure correct commercial engagement of subcontractors and agency labour

  • Monitor, review and action all meetings, accounts and documents as required

  • Review the CVRs monthly with the project teams, implementing necessary actions

  • Oversee and issue relevant contract notices as required

  • Manager personnel, insurance, incident and investigation reports

Quality:

  • Ensure that ITPs are produced

  • Alongside Site Manager, identify and rectify snagging throughout project to ensure resolution prior to works completion

  • Ensure that the QA file is produced and maintained. Establish and promote best practice

​​Client Care & Communication:

  • Report regularly to the Senior Contracts Manager on project progress, subcontractor performance, material availability and any other issues that may impact project milestones

  • Build and maintain relationships with both the client and external customers

  • Provide advisory services to the client

  • Ensure the works are carried out in a manner which minimises community impact

Team Management:

  • Recruiting and hiring talent to fill team positions

  • Providing training and support to new hires

  • Cross-training employees to ensure job rotation and minimise assignment coverage gaps

  • Providing coaching and performance feedback to all team members

  • Communicating and demonstrating understanding of company vision, mission and values and their translation into functional and departmental goals

  • Monitoring individual and team metrics and performance versus targets

  • Identifying the need for corrective actions

  • Ensuring quality standards for all processes

  • Evaluating overall team and individual performance and delivering performance reviews

  • Engaging and coordinating with other team managers across the organisation

  • Providing reports on productivity and other performance indicators to management

 

Business Development:

  • Know the organisation’s vision, mission, values and value proposition; translate into actionable plans and performance drivers for you and your team

  • Keep up to date with industry and sector trends to identify potential opportunities and risks

  • Actively build connections and rapport with clients, exploring opportunities for further work and referrals

  • Understand the economic environment, track changes that impact on our customers / supplier spending habits.

  • Know our competitors and check how they are performing

  • Participate in professional networking events, nurture relationships and promote our organisation

  • Provide relevant information and introductions to Business Development team

  • Propose and participate in business development initiatives

Skills and Competencies:

Essential:

  • Extensive experience of managing projects, construction methods, HSE and technology including materials (minimum 3 years)

  • Educated to HNC or equivalent in construction related subject

  • Good knowledge of contract conditions, CDM regulations, design management, programme and risk management and cost control, including forecasting, actual cost and value reporting

  • Experience of pre-qualification and tendering process for a number of multi-discipline projects

  • Excellent people management skills with the ability to influence and mentor

  • Excellent verbal and written communication skills, the ability to call, connect and interact with customers, suppliers and partners

  • Ability to work under pressure and meet deadlines. Professional conduct at all times

  • Problem solving, analytical thinking and time management skills

  • Experience of MS Office (Word, Excel, PowerPoint, Outlook), MS Project

 

Desirable:

  • First Aid at Work (4-day)

  • Membership of professional body (CIOB, RICs…)

  • Experience of working to Lean construction philosophy

Interested?

Architect hold plans

we are 

design.

We never settle. In everything we do we explore, innovate and improve to exceed the expectations of our clients and our industry.

deliver.

Above all, we're a team. We play for our clients, our partners and the marketplace.

inspire.

We constantly push ourselves to be our best. Through our talents, passion and precision we deliver exceptional results.

Get in touch

A question, a project?

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